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Submission Guidelines

Want to send us your own artwork for us to print?
That’s no problem – but even if you regularly supply files for print, please take a moment to read our artwork guidelines to ensure your finished job prints the way you intend it to.
Here’s all you need to know about creating artwork…

Artwork Setup

Your artwork should be set up at actual size (not scaled) based upon the chosen size of your newsletters. Please use the CMYK document colour format. We request that artwork be supplied as a high resolution PDF file. This is the standard file format for transmitting artwork for printing and it is important to prepare your file correctly before sending to us.

When you save, use the ‘High Quality Print‘ preset ensuring ‘Optimize for Fast Web View‘ is deselected. Please make sure there is a 5mm bleed around your artwork. Trim and crop marks should be included.


Images & Fonts

Please ensure that all images used within your artwork are created / saved at a resolution of 300dpi. They should be in CMYK format and must be embedded within your artwork.

Use of RGB images is likely to bring unexpected results when printed. Images and/or logos taken from the internet are unlikely to be suitable for print.

You can of course use any fonts that you wish – but please ensure that you convert all fonts to outlines to ensure they print correctly.



When supplying your own artwork, you will still be sent a PDF proof before the job is finally sent to print.

Please note that we do not send your job to print until we receive your final, written approval.

We request that you check it very carefully and ask that you are aware that due to monitor and print variances, it is likely that there will be some difference between how the colours appear on your screen and the final printed version.


Sending Your Artwork

We accept files via email up to around 20MB. Should your file be larger than this – please contact us and we’ll help you get it to us. When ready, please send your file(s) to:


Please ensure that your file(s) are clearly labelled and include your order number so that we can match the artwork you send to your order.

Should you wish to submit artwork not created in Adobe Creative Suite® we may be able to facilitate your request, but please contact us first.



Please note all supplied artwork will be carefully checked for compatibility and for optimum print output and we often spot anomalies. However, it is your responsibility to ensure that your artwork has been created correctly and adheres to the guidelines contained herein.

As a result, we cannot be held responsible for any errors, mistakes or discrepancies found within any finished job created using artwork that has been supplied to us.


Need More Help?

If you’re not sure about something it’s always best to ask first.

We’re a friendly bunch – so should you need help, please feel free to contact us and we’ll do whatever we can to help you.


Final Check List

Before sending your file(s) please check:

  • Document colour format is set to CMYK
  • Artwork resolution set to 300dpi
  • All images (where applicable) created in CMYK
  • Images embedded into the artwork
  • All text converted to outlines
  • 5mm bleed on all sides
  • Minimum of 10mm safe area
  • Crop, trim and registration marks applied
  • File clearly named and marked with your order number
  • Saved as PDF using ‘High Quality Print‘ preset

Download Guidelines

You can also download a PDF copy of our artwork submission guidelines.


The Newsletter Studio

Here’s why we’re the number one choice for professionally designed and printed newsletters:


With over twenty years’ experience designing eye-catching newsletters, we really know what we’re doing. This ensures you get exactly what you want, it’s unique and it’s created by experts.


We use cutting edge printing and production techniques. Working closely with our carefully selected partners, you can be assured of the highest quality results, every time.


We are on hand at every stage of the process to provide dedicated and personal support as and when required. We are proudly committed to ensuring complete client delight.

Ready to Discuss Your Project?

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